Redbook

What is Redbook Risk Management?

Redbook is a risk management tool. It comes in the form of a red folder that details every check that must be made, the person who should be doing the check and the date the check needs to be performed.

 

How does Redbook work?

The Redbook folder stores, records, and organises all maintenance, inspections and audits in an easily accessible way. We tailor your Redbook to meet the requirements of your state, and your church.

What is included in Redbook?

Your Redbook includes topics such as:

  • Child Safety
  • Volunteer management
  • Building Hazard Checks
  • Risk assessments
  • Arson and Bushfire Prevention
  • Property Checks
  • Scheduled Maintenance
  • Housekeeping
  • Cash Handling
  • Food Safety
  • Staff Management

Redbook Online

What is Redbook online?

Redbook Online is your portal to manage your Risk Management, Essential Safety, Duty of Care, and Health & Safety covered in your Redbook. It is available to all Redbook subscribers at no extra cost.

What email do I use to register?

To get started with Redbook Online, we need an email address to enter into our database as your Church’s primary contact email.

It can make position transitions easier if this is a generic Church email address such as admin@yourchurchname.com.au.

If you refer to your most recent Redbook, you will should find the current email listed for your Church under the Building details section or the Contractor details section.

You will need this email to setup your Church on Redbook Online. If you are experiencing difficulties locating the original email or you wish to change the email listed please contact us.

Who closes/signs off the tasks?

The Inspector who has been assigned to a task is the one who closes/signs it off.

Please note that being assigned as an inspector is the only way of gaining authority to complete tasks.

Who is an Inspector?

The Inspectors are a combination of the Redbook Coordinator, Safety Officer and Ministry Leaders.

They are assigned to selected tasks relevant to area of operation by the System Administrator.

They are responsible for the completion of specific tasks.

 

What is a delegate?

A delegate is given access to Redbook Online by an Inspector or the building owner/occupier. They will have the same level of access as the account which is delegated to them.

Delegates are usually assigned when you want another person to manage your duties, act on your behalf or just be a backup to ensure your tasks are always taken care of.

Emergency Management

What is Australian Standard 3745 (AS3745)?

Every organisation is obligated to comply with state-based health & safety legislation and regulations, requiring the provision of a safe workplace for staff and visitors at all times. This extends to the prevention and management of unforeseen and potentially life threatening emergency situations within the workplace.

Australian Standard 3745 has been developed to provide a uniform code for managing emergency procedures and evacuations in the workplace. Adherence to this standard is not compulsory, but is widely recognised as best practice and the benchmark for developing compliant and effective emergency management programs.

What is an Annual Essential Safety Measures Report (AESMR)?

Essential Safety Measures are the life & fire safety systems required in commercial, industrial & public buildings to ensure the safety of occupants in the event of a fire or emergency.

In Victoria, in 2006, Essential Safety Measures maintenance requirements were aligned with the maintenance provisions outlined in sections I1.1 to I1.13 of the Building Code of Australia.

All buildings built after 1 July 1994 and subject to an Occupancy Permit must have an Annual Essential Safety Measures  Report (AESMR) prepared each year. 

For buildings built before 1 July 1994, essential safety measures and systems are still present and they are to be maintained. From 14th June 2009, Annual Essential Safety Measures Reports must also be prepared for these older buildings. The owners in most cases will need to engage the services of a competent specialist to identify the Essential Safety Measures present and to create a maintenance schedule to ensure the safety measures will be inspected and maintained to an acceptable standard. The  acceptable standard that should be considered should be the latest maintenance standard AS1851-2005 unless the owner can justify why some other standard can be used.

What is an Occupancy Permit (OP)?

The building surveyor who issues the building permit carries out building inspections and issues an occupancy permit or a certificate of final inspection (as applicable) on completion of your building work.

You need an occupancy permit before a building can be occupied if the building permit states that one is required.

Sourced from https://vicsmartguide.com.au/vicsmart-planning-permit/application-forms-checklists/what-is-an-occupancy-permit on 29/11/19

What are Essential Safety Measures (ESM's)?

The term ‘Essential Safety Measure’ is defined in Part 15 of the Building Regulations 2018 (the Regulations) and includes items listed in Schedule 8 of the Regulations, such as:

  • air handling systems (used for smoke hazard management)
  • exit doors
  • early warning systems
  • emergency lifts
  • emergency lighting
  • emergency power supply
  • emergency warning systems
  • exit signs
  • fire control centres
  • fire curtains and doors
  • fire extinguishers
  • fire detection and alarm systems
  • fire hydrants
  • fire isolated stairs
  • fire rated materials
  • fire windows
  • mechanical ventilation (incorporate a cooling tower or hot or warm water system)
  • fire isolated passageways and ramps
  • paths of travel to exits
  • smoke alarms
  • smoke control systems
  • sprinkler systems.

For more information, go to https://www.vba.vic.gov.au/consumers/safety-guides/essential-safety-measures (linked on 29/11/19)

Who is responsible for a building's ESM?

The owner of a building (other than a house or outbuilding) is responsible for its upkeep and maintenance – particularly its safety features, otherwise known as essential safety measures.

Maintaining the essential safety measures will ensure that the building’s important safety systems are working at the required operational level throughout the life of the building.

The type of maintenance needed depends on the complexity of the safety measure, equipment or feature, and on the maintenance program expected at the time of installation.

What is Duty of Care (DOC)?

A duty of care is a legal duty to take reasonable care not to cause harm to another person that could be reasonably foreseen. It is sometimes called the ‘neighbour principle’ because it’s based on the idea that in order to live in a healthy and functioning community, we all have to take responsibility not to harm those around us.

For more information go to https://www.worksafe.vic.gov.au/laws (current as of 29/11/19)

What is FPA Australia?

FPA stands for Fire Protection Association Australia and is a professional body for all those working or, or associated with, the fire protection industry in Australia.

Members represent every aspect of the fire safety community – manufacturers and suppliers of fire protection products and services, fire-fighters, building owners, insurers, designers and surveyors, government and legislators, educators and anyone else working as part of the fire safety community – to provide a safer environment for all Australians.

For more information go to http://www.fpaa.com.au/membership.aspx (current as of 29/11/2019)

What is FPAS?

FPAS is a national accreditation scheme for the fire protection industry, allowing the community to identify fire protection service providers with assurance and confidence.

OVERVIEW OF THE SCHEME

The Fire Protection Accreditation Scheme (FPAS), launched in July 2013, is the only nationally harmonised accreditation system designed to recognise the skills and competencies of individuals working in the fire protection industry across all state and territory jurisdictions in Australia. FPAS also promotes and highlights businesses engaging accredited individuals through ‘Recognised Business’ provisions.

For more information go to http://www.fpaa.com.au/fpas.aspx (current as of 29/11/19)